Project management software can be a valuable tool that you can use to create, plan and manage all your projects from start to finish. It can replace all your post-it notes, reminders, notes-to-self, to-do lists and scribbling pads you’ve been using up until now. Quality project management software can help you stay up to date with what’s going on in your organization, what your team is working on and how to best progress to complete your projects.
Software like this works equally well for small teams needing to execute basic works, as well as for enterprise-grade organizations. Obviously, there’s no standard project management software suitable for all. It’s more of an exercise in matching your requirements to the lists of features of individual software tools.
We’ll help you figure this out with a list of desirable features that the best project management software should offer.
Features to look for in project management software
At the very basic, project management software should cover team collaboration, task management, support file management and email integration. Complex projects might require additional features like scheduling, resource management, workload distribution, financial management and real-time tracking.
Here’s what’s usually on the table with project management software:
- Task management – allows you to plan, create and manage a list of tasks from start to finish, including subtasks and recurring tasks.
- Scheduling tasks – including mapping critical paths and setting up milestones.
- Manage workload and set up dependencies – add team members, assign users to tasks.
- Project tracking on dashboards – get a clear line of sight across projects using Kanban boards, Gantt charts and similar tools.
- Collaboration tools – you want to be able to share emails, files, discussions, links, updates, messages, edits and comments among team members and externally.
- Email notifications – triggered when set events occur in the system.
- Resource management – of people, material and budget, cost-to-completion tracking.
- Time tracking – to measure employee or billable hours. Good if you can export this to payroll software.
- Mobile apps – especially for remote locations and team members on the move.
- Third party integrations – access your existing apps from within the software.
- Reporting – both to team members and customers.
- User control and security – especially for enterprise grade projects.
This list of features can be intimidating, but your tool doesn’t need to have all of them. Treat the above as your buffet of things available – you’re probably going to end up enjoying just a portion of them.
This article was written by Priya and originally published on CodeinWP.