How to Transfer Email Address to Another Provider (Step by Step)

How to Transfer Email Address to Another Provider (Step by Step)

Trying to transfer email address to another provider can be problematic. Or, at least, the exact steps are not as obvious at first – especially since we usually don’t do these things too often.

The good news is that the task is not that difficult to execute. However, there are still specific things that you must do to guarantee a smooth transition and make sure that no emails go missing in the process.

In the following guide, we’ll cover the most common scenario in which users want to transfer email address to another provider.

? This guide applies if:

  • you’re moving your email to a new provider / host
  • you want to keep your current domain name, e.g.
  • you want to keep the same email address, e.g. [email protected]
  • you want to keep using your old email tool (Gmail, Apple Mail, Thunderbird, whatever it might be)
  • you don’t want any downtime or lost emails!

We’re going to illustrate how to get through the process in cPanel – it’s the most popular control panel in the web hosting industry. Most web hosts use it. If your provider uses something else, we’ll also try to point you in the right direction and help you get through the process.

Let’s get started:

Overview of how to transfer email address to another provider

The most straightforward and quickest way to transfer email address to another provider is the following:

  1. Sign up with the new provider / host. Configure your domain name there.
  2. Create the exact same email address on the new server.
  3. Redirect your domain name – point it at the new server.
  4. Configure your email tool to receive/send emails using the new server.
  5. Clean up the old server.

1. Sign up with the new provider, set up domain

Before you do anything else, you have to have your new web hosting account set up completely and with everything paid for.

We assume that you’ve done that already, so we’ll not spend too much time explaining the basics. If you’re still on the fence and not sure which email hosting provider to go with, here are our favorite platforms:

Top email hosting providers
Platform Price from # of inboxes Inbox size Attachment
G Suite $6/user/month 1 30GB 25MB
Zoho Mail $1/user/month 1 5GB 25MB
Office 365 $12.50/user/month 1 50GB 20MB
GreatMail $8.33/month 8 10GB No limit
SiteGround $6.99/month unlimited 2000MB 50MB
A2 Hosting $2.99/month unlimited unlimited 50MB




This article was written by Karol K and originally published on CodeinWP.

Disclosure: Some of the links in this post are "affiliate links." This means if you click on the link and purchase the product, We may receive an affiliate commission.

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