Trello vs Todoist: Which Task Management App Is Better?

Trello vs Todoist: Which Task Management App Is Better? (2022)

Running a business is a lot of work. There are thousands of things to keep track of, more if you’re managing a team of employees, too. Project management software makes it easier, but there are dozens of options to choose from, and finding the right one can be difficult. This guide to Trello vs Todoist aims to make the decision easier for you.

To accomplish this, we’ll explore both programs and evaluate them in four categories:

At the end of this article, I’ll share my thoughts on the best purpose for each program.

But first, let’s take a quick look at the basic premise of each tool:

Trello vs Todoist: an introduction


Trello is a visual project management tool that uses a pinboard-style display to organize tasks. Cards, the digital equivalent of sticky notes, are used to display and describe individual tasks, which can then be moved from one area to another using drag-and-drop functionality.

Trello also offers some impressive automation options, including both pre-made automations and the ability to create your own automation rules, all of which are included on the free plan (note that there is a limit to the number of automations free users can set up). This is a nice bonus that you won’t get with every project management software, and, moreover, when it is offered, it’s usually not on the free plan.


Todoist is a list-style planning tool designed to help with every aspect of your life. You can create tasks, assign them to various projects, and set deadlines for them. You can also set priority levels for tasks, making it easier to sort out what you should do first when starting your day.

Todoist also has a Goals system where you can create productivity goals and have the app track your progress. Meeting these goals earns you “Karma,” and you can watch your Karma level increase over time. This is a great way to gamify progress when you’re working on a difficult project.

Trello vs Todoist: features

Now that you’ve got an idea of what each tool does, it’s time to take a closer look at the features they offer. Specifically, we’re going to take a look at the features associated with the free plan for each tool. If you want to know more about the premium plans, you can head to the pricing section of this article.


  • Up to 10 boards
  • Unlimited users on a workspace/individual boards
  • Unlimited task cards
  • Unlimited storage (10MB/file)
  • Unlimited Power Ups (add-ons)
  • Unlimited activity log
  • 250 Workspace automated commands per month
  • Two-factor authentication
  • iOS and Android apps
  • Customizable background & colors


  • Up to 5 active projects
  • Up to 5 users on each project
  • File uploads of up to 5MB/file
  • Priority levels
  • Calendar view
  • Productivity tracking
  • iOS and Android apps


This article was written by Dianna Gunn and originally published on ThemeIsle Blog.

Disclosure: Some of the links in this post are "affiliate links." This means if you click on the link and purchase the product, We may receive an affiliate commission.

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