As a website grows, more content creators are required. With this, there are more iterations of editing in content pieces. This leads to increased complications in collaborative or synchronized working. Now, while there still are efficient tools like Google Docs and grammar checkers for this, publishing the content on websites remains super-taxing.
In the coming sections, we have explained what collaborative editing is, what makes it useful for you, related use cases, challenges for publishers using WordPress, and how to do well with WordPress Collaborative Editing. If you need to publish a lot of content for your WordPress site, this article will definitely be very useful for you.
What is Collaborative Editing?
In terms of content related collaboration, as in our case, it could be considered as an act of multiple individuals putting efforts in making a single write-up (or the work to be published) flawless.
Let us simplify with examples. Do you use Google Docs or Google Sheets?
Unlike an offline Word Document or Sheet, multiple people can have access to the same document. They can see, edit, comment and download documents as per their privilege rights.
If a person is editor or owner of a document, he or she has full privileges related to editing, deleting, commenting, downloading, renaming, and so on. With the access level, the list of privileges goes down for individuals.
It seems an easy way to let multiple people work on the same piece of document. Isn’t it?
If not, see the conventional way of collaborative editing.
Let’s say you created a Microsoft Word Document. Now, in order to take suggestions from your editorial team, you will first email a copy of the document to each of the concerned editors. All of them will share separate copies of the same document with comments, changes and additions with you. Combining their changes, resolving comments and editing the document will then take a great amount of effort.
After this, you will have to resend your edited copy for the same process. The more the iterations, the more the time and effort will go into conventional collaborative editing.
It is definitely not as convenient as the former case i.e. collaborative editing through shared resources.
Note: As most of the publishers now use shared documents for collaboration, we will be talking about the online collaborative editing in this article henceforth.
Collaboration Use Cases
Document related online collaboration is beneficial for small as well as big organizations alike. It can be utilized in multiple scenarios, such as:
Discussion and Editorial Reviews
Most content creation teams have multiple levels of editorial setups. This means, one or more people will create the content, which will then be edited, discussed upon, rectified, checked, and published by another bunch of people.
Offline documents do not serve the purpose, but increase difficulties for the involved people in this case. Collaborative
This article was written by Kyla and originally published on WPExplorer.